Changed scope
State exactly what changed, why it changed and what is included before memories get fuzzy.
Variation management for builders
Record the change before it becomes unpaid work.
Capture the changed scope, price, photos and approval trail while the facts are still clear. Keep accepted variations ready to support the invoice.
No credit card14-day free trialSynthetic sample data
Actual product output
01
Change recorded
02
Evidence attached
03
Client approval
04
Ready to invoice
One change. One complete record.
Everything the client needs to approve the variation
Stop piecing the story together from text messages, camera rolls and handwritten notes. Keep the commercial details and site proof together.
Price breakdown
Keep labour, materials, subcontractor costs, markup and the total excluding GST in one clear client-facing record. GST is applied when the work is invoiced.
Photo evidence
Attach the site photos that show the condition, request or work behind the variation.
Dates and approval trail
Keep the recorded date, response status and approval history tied to the job.
From site request to billable work
Four steps. One clean approval trail.
Capture it while everyone remembers.
Record the request and evidence from site instead of trying to reconstruct the conversation at the end of the week.
- 01
Record the change on site
Describe the request while you are standing there. Add the relevant photos and notes before moving on.
- 02
Set the scope and price
Turn the change into a clear description with the cost, tax and any impact the client should understand.
- 03
Send it for approval
Share a professional variation record so the client can review the same scope and amount you recorded.
- 04
Carry approved work forward
Keep the accepted variation with the job and ready for the next invoice instead of rebuilding the evidence later.
The link between site and accounts
Approval should not be the end of the trail.
An accepted variation is work you are entitled to bill. Build MAIT keeps the scope, amount, evidence and approval connected so accounts do not have to chase the site team later.
Scope, price and evidence stay connected
Client-facing approval record
Status and response trail kept with the job
Approved amount ready to support billing
Professional PDF ready to share or file
Construction variation FAQ
Questions builders ask
What is a construction variation?
A construction variation is a change to the agreed scope, materials, method, timing or price of a job after the original work was accepted.
What should a variation record include?
It should clearly state the changed scope, reason, price, tax, relevant dates, supporting photos and the client's approval status.
Can I record a variation from site?
Yes. Build MAIT is designed so you can capture the change, photos and price from your phone while the details are still clear.
Can the client approve the variation?
You can send a clear client-facing variation record for review and keep the response associated with the job.
Can approved variations be invoiced?
Build MAIT keeps approved variation information ready to support billing, reducing the need to reconstruct the scope and price at invoice time.
Is the sample variation real customer data?
No. The downloadable example uses synthetic names, addresses, images and contact details purely to demonstrate the product format.
Do not let the next change become free work.
Start free for 14 days. No credit card and no sales call.